Job Description:
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Headway Corporate Resources seeks experienced Office Manager for great opportunity in New York, NY!
As the Office Manager, you will ensure that office environment is operating properly, handling and managing the day to day office management and office operational matters that occur.
This position manages the reception desk as well as the mailroom staff.
Responsibilities:
Act as liaison with building management regarding any environmental issues related to building-controlled HVAC, security, housekeeping, lighting, electrical, etc.
Arrange maintenance schedules, contracts and as needed service with vendors for supplemental HVAC, door repair, cable repair, carpet cleaning, plumbing, electrical repair, office machine repair and replacement, etc.
Work with building management to ensure that Fire & Life Safety measures are enforced.
Arrange for services to employees as agreed upon by senior management (e.g., Pantry/bistro supplies).
Respond to employees requests for repairs and special needs (e.g., ventilation, restroom toilets, restroom supplies, etc.)
Provide as needed support to employees and visiting employees for obtaining items to perform their work (e.g., office supplies, troubleshooting phones, troubleshooting chairs, etc.)
Work in concert with other service departments as necessary (e.g., IT) to resolve problems with facility resources (e.g., audio visual services in conference rooms, telephony abilities, etc.).
Supervise Office Administration Staff
Provide guidance and supervision to Receptionist and Mailroom Clerk.
Meet with staff to provide daily updates of events and any unexpected happenings.
Provide interactive opportunities for suggestions to change or improve routine operations.
Assist with any problems in outlying branch offices regarding facility or maintenance problems (e.g., HVAC maintenance, fire extinguisher inspection assistance, arranging for IT assistance, light fixture repair, signage installation, etc.)
Invoice Process
Review hard copy invoices and invoices in ImageRight and follow-up where appropriate
Assist with consistency of rent payments
Work in concert with Procurement and ESL VP Operations regarding issues related to setting up new accounts and potentially establishing better discounts company-wide (e.g., car services, travel plans, office supplies, etc.)
Work with Business Continuity Manager to ensure appropriate plans are in place in local and branch offices should a disaster strike.
Assist with biannual update of Business Unit Plans employee rosters and vendor lists.
Assist with updates and in-house information sessions of Crisis Management Plan.
Serve as liaison with Building Management to keep apprised of its Emergency Plan and any changes it implements.
Qualifications:
Minimum of 7 years Office Manager experience with a financial services organization required
College degree a PLUS!
Strong administrative skills, including Strong Word, Excel and PowerPoint skills
Excellent communication skills
Flexible and well organized
Results oriented and able to complete assignments in a timely, high quality manner
Exercise good judgment to effectively balance the needs of the organization
Able to make sound decisions
doesn't misrepresent him/herself for personal gain, admits mistakes
Able to coordinate multiple activities at once to accomplish a goal
Able to plan, prioritize and problem solve accurately scoping out length and difficulty of project/task as well as able to find win-win solutions
This is a great temp to hire position that offers competitive compensation AND additional incentives!
APPLY NOW!!!
Don't forget to visit www.headwaycorp.com/jobs
EEO/AA/M/F/V/D
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